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CAS Policy for On-Campus Conference Support

目的

The College of Arts and Sciences, subject to the availability of funds, may provide partial support for on-campus academic conferences organized by its faculty, departments, centers/institutes, or 学生组织. This policy aims to clarify the parameters around the College support through which on-campus conferences organized by our faculty and students are supported and offered in a manner that aligns with the college’s academic mission to promote a culture of academic excellence, 协作, 和包容.

范围

This policy applies to all on-campus (雅典 or RHE) conferences organized by college-affiliated faculty and students.

政策声明

  1. 资格:  学术部门, 学生组织, and other college-affiliated groups that are in good standing with the university are eligible to apply for support for on-campus conferences where there is a clear academic or scholarly purpose for organizing the conference. This program will not generally support conferences that are held annually at newbb电子平台.
  2. 资助:  Support from the college may include financial assistance, 实物支持, or access to university resources and facilities. The decision to provide support and the amount of support offered will depend on academic merit and relevance of the conference, 参与人数, the promotion of 俄亥俄州 faculty and student research, and the availability of resources. The CAS contribution should always be part of a multi-contributor cost-share model. Typically, college financial support will be on the order of $200 to $2,000.
  3. 申请过程:  Groups seeking on-campus conference support must submit a statement (to CAS@俄亥俄州.edu)概述目的, 目标, and expected outcomes of the conference, as well as a detailed budget and a plan for utilizing university resources. Applications will be reviewed by the college leadership, and decisions will be made based on the academic merit and alignment with the college’s mission and values. Financial requests should be for specific purposes (e.g., plenary speaker honorarium, student registration scholarships, etc.) and not just for "general support." 
  4. Use of University Facilities:  Groups organizing on-campus conferences may request the use of university facilities, 比如演讲厅, 教室, 或者会议室, for conference sessions and activities. Requests for facility use must be submitted in advance and approved by the appropriate university authorities. newbb电子平台 Conference Services should be contacted a full year before the event. They are very helpful in identifying space and can assist with all aspects of conference management.
  5. 推广及营销:  On-campus conferences supported by the university may be promoted through university communication and marketing (UCM) channels, such as the university website, 社交媒体, and campus-wide announcements. 然而, all promotional materials must adhere to university branding and communication guidelines and cleared with the Director of Academic Marketing. The conference organizers should work with CAS leadership and UCM to ensure proper acknowledgment of college support.
  6. 学术监督:  On-campus conferences must have an academic oversight committee or faculty advisor to ensure that the conference content and activities align with academic standards and expectations. The academic oversight committee or advisor will also provide guidance and support to the conference organizers throughout the planning and execution of the conference.
  7. 报告及评估:  Groups receiving on-campus conference support are required to submit a one-page, 会后报告(给 CAS@俄亥俄州.edu) outlining the outcomes and impact of the conference, as well as a financial report detailing the use of allocated funds. This information will be used to evaluate the effectiveness of the support provided and inform future decisions regarding on-campus conference support.
  8. 合规:  All on-campus conferences supported by the university must comply with university policies, including those related to event planning, food-alcohol服务, 财务管理, 学术诚信.
  9. 评审与修订:  This policy will be reviewed and revised as necessary to ensure that it remains aligned with the college’s academic mission and values. Any proposed revisions to this policy will be subject to review and approval by the appropriate university authorities.

 

生效日期:2024年3月1日