1. Scope and overview

   本政策旨在确保遵守《newbb电子》第149条.43 of the Ohio Revised Code, 并方便公众查阅学校的公共记录.
   
   大学档案是根据大学档案保存时间表进行组织和维护的. 
   
   所有大学员工都有责任协助大学的公共记录流程，以确保及时生成公共记录. 任何收到公共记录请求的大学员工都必须立即通知公共记录合规协调员, and if the request is in writing, 将请求转发给公共记录合规协调员. 

2. Definitions 

   1. "Record": A document in any format- paper, electronic (including university e-mail), created, received by, 或者是属于记录该组织的大学的管辖范围, functions, policies, decisions, procedures, operations, or other activities of the university. Electronic records include emails, texts, voicemails, social media and other forms of communication technology. 

       

   2. “公共记录”:大学在申请公共记录时保存的“记录”, 根据俄亥俄州或联邦法律适用的豁免披露. Public records do not include, student education records, attorney-client privileged records, an individual's personal notes, confidential law enforcement and investigatory records, intellectual property records, donor profile records, 以及第149条第(A)(1)节所述的其他记录例外.32 of the Revised code. 

3. 负责大学办公室和公共记录合规协调员 

   法律事务办公室是指定的大学办公室，负责接收和审查newbb电子平台公共记录和newbb电子平台基金会公共记录的所有请求. 法律事务办公室的一名员工将担任该校公共记录合规协调员, 谁的职责包括协调和跟踪学校的反应. 

4. Public records request process 

   索取公共记录的要求可以亲自、通过电话或以书面形式提出. 最方便的方法是通过电子邮件向公共记录合规协调员提交书面的公共记录请求 legalaffairs@mediagate-egy.net. 
   
   也可以向大学传播和营销办公室提出要求，地址为 media@mediagate-egy.net.

   Information for making a request by other means, including phone and in person, 可在大学的公共档案网页 http://sws.mediagate-egy.net/legal. 

   1. Responsive timeframe 

      The university strives, as directed by Ohio law, to promptly produce public records for inspection and, within a reasonable period of time, 向请求者提供所要求的公共记录的副本. “及时”和“合理”考虑到请求的广度和清晰度, volume of records requested, location of the records, medium in which the records are stored, and necessity of a legal review and redaction. 在响应记录大量且生产将花费大量时间的情况下, 生产可以分阶段进行，直到响应完成. 

       

   2. Records request content 

      公众纪录要求只可查阅现有纪录. Although no particular language is required, 请求还必须足够具体，以便大学合理地确定所寻求的记录. 
      
      虽然没有义务，但我们鼓励申请人以书面形式提出公开记录请求. 请求者也不需要透露他们的身份或他们请求的目的, 不过，如果这些信息有助于识别正在寻找的记录，大学可能会要求这样做. 

   3. Denial and redaction of records 

      索取资料的要求不被视为适当的公共纪录要求，可能会被拒绝. 如果没有回应性记录存在或不能合理识别，大学没有义务创建记录. In some circumstances, the university may, at its discretion, 当认为可行时，通过汇编和提供书面信息(创建记录)来回应. 

      大学也可以拒绝含糊不清或过于宽泛的请求，或者缺乏足够的清晰度，无法合理地识别正在寻求的公共记录. 在这种情况下，请求者将有机会修改请求. Providing the purpose of the request, which, as noted, is not required, 可能有助于大学确定正在寻找的记录. 

      所有为回应公共记录请求而检索的记录都要经过法律审查. If the university withholds, redacts, or otherwise denies requested records, in whole or in part, 将提供包括法律权威在内的解释. Any redaction will be made visible to the requester. 如果请求者不同意或不满意大学的回应, 我们鼓励请求者与法律事务办公室联系. 

      如果法律要求或授权，允许在记录中编辑信息. Examples of a permissible redaction include, social security numbers, student education records, intellectual property records, 捐赠者档案和保密的执法记录. 

5. Charge for copies and mailing costs 

   Under Ohio law, 大学可能会收取与制作副本和交付相关的实际费用. 大学员工处理申请的时间不收费. 以电子形式创建和保存记录的电子副本也不收费. The university may require charges to be paid in advance. 

6. Personnel files 

   当要求公开雇员的人事档案时, the university will, to the extent practicable, 通知员工，她或他的个人记录已经被要求，如果知道的话, the identity of the requester. 

7. Related policies and other resources 

   还应酌情参考下列资源:

   1. Policy 12.020.
   2. Policy 93.002.
   3. 公众可以访问俄亥俄州司法部长的网站，在出版物部分查看完整的手册Ohio's Sunshine Laws."

Reviewers

Proposed revisions of this policy should be reviewed by:

1. University Records Manager
2. 研究与创意活动副院长兼研究生院院长
3. Chief Human Resource Officer
4. University Registrar
5. Vice President of Student Affairs 
6. Executive Director, Communications and Marketing 

Forms, References, and History

1. Forms

   There are no forms that are specific to this policy.

2. References

   The following items are relevant to this policy:

   1. Policy 12.020, "Student Records."
   2. Policy 31.001, "External Communications."
   3. Policy 40.105, "Appointment of Executive Officers."
   4. Policy 93.002, "Records Management and Archiving."
   5. 公众可以访问俄亥俄州总检察长的网站，并在出版物部分查看有关的完整手册 Ohio's Sunshine Laws.
   6. The Ohio Revised Code is available online, including § 149.43.

3. History

   本政策草案已分发以供审查, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   Prior versions of this policy were approved on:

    

   1. August 8, 2016 (re-formatted)
   2. March 13, 2008
   3. November 1, 1991