Minors on Campus

教育工作者的最大责任莫过于保护与他们一起工作的儿童. newbb电子平台欢迎未成年人到校园参加包括夏令营在内的许多活动, educational programs, athletic camps, events, etc. 这个网页是家长和项目员工/志愿者的信息来源.

Policy

The Minors on Campus Policy ( #03.010)  为大学社区中从事与未成年人有关的活动和项目的人员制定要求, 以促进未成年人的安全和福祉为目标. Non-university affiliated program requirements will be outlined in a university agreement (contract) with each respective program pursuant to operational guidelines.

• Minors on Campus Process Overview
• 未成年人校园操作指南

Program Employees/Volunteers

Program Registration

All programs must complete a Program Registration 每年至少在课程开始前两个月提交.

Training

所有将与未成年人一起工作的成年人(包括俄亥俄州的雇员), students, student athletes, 志愿者必须在项目开始前完成年度强制性培训. The two required trainings are: 1. 保护儿童:识别和报告不当性行为. Shine a Light Webinar video. Register for training.

对雇用与未成年人一起工作的员工进行培训

In addition, all authorized adults who will be part of the hiring process for program staff must also complete in addition to the two trainings above: Hiring Staff Who Work With Minors. 如果你是招聘人员，请注册参加培训. 

It is each program director’s responsibility to collect certificates of completion from each individual required to undergo training prior to the program commencement.

New Users

向下滚动到上面链接的培训页面上的注册以创建帐户.

Returning Users

使用先前建立的凭据登录. 登录后，您可以从可用课程列表中进行选择. 您已完成课程的历史记录可在“我的完成课程”中找到.你还会收到一封包含结业证书链接的电子邮件, 成功完成课程后.

Need Help?

如果您在登录或访问课程时遇到任何问题, 或者你没有收到欢迎邮件, visit the EduRisk Support Portal 或选择网站上的任何支持门户链接. 其他问题请直接问 Larry Wines.

Forms

• Application & Emergency Contact Information [PDF] -每位参加者必须填写此表格. 该程序可以包括附加信息，如.e. t-shirt size, school, grade, etc. 但是他们必须包括这张表格上的信息.
• Volunteer Agreement and Release [PDF] -项目主管必须确保所有参与项目的志愿者填写并执行此表格. Note that the director must also sign off that the services that will be performed by the volunteer cannot be filled by an Ohio University employee. 咨询你的人力资源代表，了解你是否被允许使用志愿者来执行特定的服务. 如果你有演讲嘉宾或访客来参加一个项目，他们会在很短的时间内出现，并且不会在意, custody or control of any minors, 他们不需要做志愿文书工作，也不需要接受背景调查.
• Photo and Film Waiver [PDF]-如果程序将记录任何通过照片，视频等., 或者计划在社交媒体上发布照片或视频, 然后这张表格需要所有参与者填写. 这个表格也适用于学生创建照片、视频等的项目. 程序可能想要将这些用于营销，展示等.
• Staff/Volunteer Tracking Form [XLSX] - After registering your program, this tracking form shall be completed with the names of all authorized adults working directly with minors and returned to the Office of Risk Management prior to the program start date.   这将有助于核实在项目开始日期之前根据本政策提供的所有背景调查.
• 面谈计划职员行为守则[PDF]
• 虚拟程序职员行为守则[PDF]
• 虚拟计划参与者行为准则[PDF]

Medical

• All program directors and applicable counselors/staff must review these completed forms prior to camp and be prepared to accommodate the minors and store medications properly.

• 如果你有住院医师计划(过夜), you must have all medications/drugs collected with Authorization for Medication Administration form and someone with medical training on what to do if a medication has an adverse reaction (preferably a nurse) must dispense them. 例外情况包括签字医生指示必须在人身上使用的药物(如.e. rescue inhaler, EpiPen, insulin, etc.)

• 医疗资料及同意书[PDF]-所有参与者必须在参加课程之前填写此表格.

• 药物管理授权书[XLSX]– this form is completed if a participant is bringing a medication/drug on to campus that is or may be used during the program (i.e. 急救吸入器、肾上腺素注射器、抗生素等.). 未填妥此表格，参加者不得在校园内服用药物.

Releases for Recreational Programs

• 大学主办的未成年人康乐活动只在校园日发放[DOCX]-所有日间康乐活动的参加者必须在参加活动前填妥此表格.

• 大学赞助的未成年人校园过夜娱乐项目发布[DOCX]-所有参加通宵康乐活动的人士必须在参加活动前填妥此表格.

Releases for Educational Programs

• 大学主办的未成年人教育计划只在校园日发布[DOCX]-所有参加教育日活动的人必须在参加活动前填写此表格.
• 大学赞助的未成年人校园过夜教育项目发布-所有参加通宵教育课程的学生必须在参加前填写此表格.

Release for Virtual Programs

• 大学赞助未成年人校园虚拟课程发布[PDF] -所有虚拟课程的参与者必须在参加之前填写此表格.

Release Third Party Programs

• 针对校园未成年人的第三方赞助项目的发布[DOCX]-当第三方在俄亥俄州校园内运营营地时, 所有参与者必须签署此声明. 在未成年人参加之前收集这些材料的责任由赞助部门/单位/学院承担.

Background Checks 

必须对所有大学教员进行背景调查, staff, appointees, students, student employees, graduate assistants, and volunteers working for programs for minors (individuals under the age of 18 or under 21 years old if incapable of self-care because of a mental or physical disability) as follows:

1. Any faculty, staff, appointee, student, student employee, graduate assistant, 或者志愿参加一个项目, 谁有可能承担照顾的责任, custody, 或控制未成年人作为项目的一部分(“个人需要接受背景调查”), 必须在项目开始前完成俄亥俄州刑事调查局指纹背景调查(“BCI检查”).
2. An individual required to be background checked who has not lived in Ohio within the previous five years must have both a BCI check and a Federal Bureau of Investigation Background Check (“FBI check”).
3. Where required by law or where the individual is required to be background checked is engaged at a facility or as part of a program that involves the use of showering, changing or sleeping facilities, 个人必须同时通过BCI检查和FBI检查.
4. Individuals required to be background checked that have a break in service for less than 12 months must disclose on the human resources 拘捕或定罪自述表格[WORD] 在重新雇用之前的休息期间发生的任何逮捕或定罪. 如果停工超过12个月, individuals required to be background checked must have a new BCI check prior to rehire and an FBI check must also be completed prior to rehire if the individual required to be background checked lived in a state other than Ohio during the break in service.
5. BCI检查必须每四年完成一次，才有资格参与项目.
   -所有需要进行背景调查的个人必须在人力资源上准确披露 拘捕或定罪自述表格[WORD] any arrests, felony convictions, misdemeanor convictions, or pleas of guilty of no contest (nolo contendere) that occur after hire or after being accepted as a volunteer within three days of the arrest or conviction.
   -未能披露的个人将受到纪律处分，直至解雇.
6. 所有被要求接受背景调查的个人也必须每年与国家性犯罪者登记处进行核对. 大学人力资源部将为教职员工进行这些检查.

   为一名学生雇员申请国家性犯罪者登记检查, 请将以下信息发送至 uhr@mediagate-egy.net:

   *“我要求进行国家性犯罪者登记检查”
   * Name of employee to be checked
   * Email of employee to be checked
   *帐单的有效大学帐号(目前每张支票为6美元).05)
    
7. 对年龄在18岁以下的个人进行背景调查时，必须得到父母的同意.
8. 第三方供应商背景调查, 包括雇佣大学员工时所要求的, 对需要背景调查的个人来说还不够吗.
9. Units or programs may require background checks on broader categories of individuals than just those who are likely to have responsibility for the care, custody, 或者在有商业或风险理由的情况下，将未成年人作为项目的一部分, that checks are made consistently across specific positions and the documented background check program has been approved by university human resources.
10. 单位必须依法对个人进行背景调查. Background checks must be completed and reviewed by the Office of Risk Management before any individual required to be background checked can be hired or otherwise selected by the unit.
11. 将被取消参与项目工作资格的违法行为包括人力资源清单上列出的违法行为 拘捕或定罪自述表格[WORD] 或违反本州现行或以前的法律, any other state, 或美国，实质上相当于所列任何罪行.
12. 如果大学根据BCI检查或FBI检查结果拒绝了要求进行背景调查的个人的职位, 大学人力资源部将按照适当的协议向背景调查对象提供通知.

Steps to obtain a background check:

1. 在newbb电子平台，newbb电子平台仓库提供背景调查. Find more information on the Bobcat Depot website. 对于那些谁不是在雅典校园，找到你的位置在 Webcheck® Locations.
2. 给你的项目教员发一封电子邮件, staff, appointees, students, student employees, graduate assistants, and volunteers and include:

• BCI和/或FBI支票的收款账号;
• Write Ohio Revised Code Section 5104.013 into the form for Ohio BCI background checks and NCPA/VCA for FBI background checks; and
• 所有BCI/FBI背景调查结果必须发送审查的地址是:newbb电子平台, 风险管理主管:拉里·沃恩斯, Grosvenor Hall 345, 1 Ohio University, Athens, Ohio 45701
• 别忘了，项目主管也必须进行适当的背景调查.

      3. 接受和分发背景调查结果:

• 现有或未来的雇员或志愿者有权获得犯罪历史记录的副本, if any, contained in the report, 对任何此类报告所载任何资料的准确性和完整性提出质疑的权利, and to obtain a determination as to the validity of such challenge before a final determination regarding the person is made by Ohio University in reviewing the criminal history information. 有关这些权利的信息可通过联系BCI，鉴定部，P.O Box 365 London, Ohio 43140, or by contacting the FBI, regarding federal/national records, at FBI, 刑事司法信息服务部, Attn: SCU, MOD D-2, 1000 Custer Hollow Road, Clarksburg, West Virginia 26306, (304) 625-3878.
• 背景调查结果的副本可以通过给Lori Markins发邮件获得 markinsl@mediagate-egy.net with a copy to Larry Wines at wines@mediagate-egy.net. The employee or volunteer would then stop by Grosvenor Hall 345 where they will have the results in an envelope with the employee or volunteer’s name and date/time to be picked up. 向人事编制委员会职员出示附有相片的身份证, 员工或志愿者将收到装有结果的信封.
• We may accept background check results only from other entities if legally provided as long as the individual required to be background checked meets the timing and residency requirements above and used ORC Section 5104.013, 2151.86 or 3319.39.
• Ohio University may not duplicate and/or disseminate criminal history records for use outside of our organization except as authorized by state and federal law.  联邦调查局允许与其他符合条件的实体共享犯罪历史记录，前提是:
  • 该其他实体被授权接收来自美国刑事司法系统的犯罪历史记录信息.S. Department of Justice in the manner specified herein and the other entity’s qualifying status is verified; and
  • The individual required to be background checked properly listed “NCPA/VCA VOLUNTEER” or “NCPA/VCA EMPLOYEE” in the “reason fingerprinted” block of the fingerprint card User submitted to BCI for the applicable current or prospective employee or volunteer.

Emergency Information

• 查看紧急警报并注册以接收警报 Alert OHIO web page. 

• 每个项目必须与应急项目经理吉尔·哈里斯一起制定应急计划. Contact Jill Harris at harrisj4@mediagate-egy.net or 740-593-9532.

• Every camp counselor/director must have a roster with him/her at all times that contains each participant's name and emergency contact information.

• Every program director must have an electronic list (email or text) set up in advance of camp with emergency contacts of the minors.

• 对于每个项目，让家长知道应急沟通的方式是什么.

• 所有程序还必须提供紧急联系人列表 Nikki Ohms, 会议事务助理主任, 连同所需的任何其他资料, as applicable

Record Retention

节目结束后，节目导演必须遵循 records retention instructions. 

Incident Report

如果发生涉及非雇员(计划参与者)的事故或伤害, visitors to campus, or students), a Non-Employee Incident Report 必须由newbb电子平台的员工填写，并提交给 Larry Wines.

Supervision Ratios

Ohio University programs and third party programs operating on an Ohio University campus must meet or exceed the applicable ratio of staff to program participants as recommended by the American Camp Association:

Age of Participants	Staff-to-Participant Ratio for  Overnight Program	Staff-to-Participant Ratio for  Day Programs
4-5	1:5	1:6
6-8	1:6	1:8
9-14	1:8	1:10
15-17	1:10	1:12